Viewing and Editing the Job File

Job postings that have been submitted in the system will display in the Job File. The Job File is where the information for each job posting can be added, updated, or deleted.

Viewing Jobs

• Go to Job File tab
• Main Page - Basic Search criteria is on the left hand side of page.  There are 3 tabs:  Current, Past, and Matched.   
• Job Postings Grid -
• Current tab - This tab lists all of the current jobs.
• Past tab  - This tab lists all of the jobs that have expired.
• Matched Tab - This tab lists all of the jobs that match your search.
• Grid Sort Options -
  • Company
  • Job Title
  • Posted Date
  • Application Deadline
  • # of Applicants
  • Job Posting Status

Viewing Job Details Back to Top

• Click on the "Job Title" to get to the "Job Posting Details" page.
• The "Action" widget is shown on the right side of the page.
• The "Recruiter Contact Info" and "Multipost Info" widgets are shown below the "Action" widget.  The "Recruiter Contact Info" can be edited directly on this page by clicking on the "Edit" icon.
• The "Application Deadline Date" is shown in the "Activity" section.  It can be edited directly on this page by clicking on the "Edit" icon.
• The "Job Posting Information" is shown in the section under the activity details.

Posting / Editing Jobs Back to Top

• Add a new job - From the main job page, click on the “Add” icon to post a new job.  Pick or add your organization, and select or add your recruiter/contact.  Answer the specific questions about the job. It is important that you answer these questions, as the candidates will be using this information in their job searches (Note - required fields are denoted with red asterisks).
• View a job - Click on the "Job Title" link.
• Edit a job - Click on the "Job Title" link, click on the "Edit Job Information" icon, edit the job, and click "Save".

 Approving / Declining Jobs Back to Top

• From the main job posting grid page, under Basic Search, perform a search on or sort by “Job Posting Status” (ex. Pending).
• From the main job posting grid page, click on the "Job Title", and then review the "Job Posting Details".
• In the upper right corner above the "Action" widget, you will see “Job Posting Status” with a drop-down menu underneath.  Select “Approved” if you want candidates to view the position.  Select “Declined” if you do not want candidates to view the position. 
• If you want to send an email to the employer to advise that the job was approved, click on the “Send Approved” icon.  The template wording will automatically populate.  Edit the email if necessary, and then click send.
• If you want to send an email to the employer to advise that the job was declined, click on the “Send Declined” icon.  The template wording will automatically populate.  Edit the email if necessary, and then click “Send”.

 Searching JobsBack to Top

• Basic Search - On the main page, the Basic Search criteria appears in the pull-out toolbar on the left side of the page.  Criteria in this section can be added or removed - ask your GradLeaders Representative to help you configure this.  Click on the Basic Search toolbar, and click on the criteria you want.  A popup box comes up.  Make your selection, indicate if the criteria should match "Any", "All", or "None" of the words, click "Search", and repeat for more criteria.
• Advanced Search - If you want to narrow your search further, less common criteria are listed on the Advanced Search page.  Click on the "Advanced Search" button, and click on the criteria you want.  Make your selection, indicate if the criteria should match "Any", "All", or "None" of the words, click the “+Add” button, and repeat for more criteria or click on “Results” button.
• Keyword(s) Search - Click on “Advanced Search”, enter in the word or words you want to search on, and then select the criteria you want to search in "Job Title", "Company Name", and "Description".  Be sure to indicate if the word should match "Any", "All", or "None" of the words.

Saving a Search Back to Top

• Create a search (instructions above), click on the “Save Search” button, and name your search.
• Returning to a Saved Search - Click on the “Job File” tab, click on "Saved Searches & Agents” sub-menu, and then click on the binocular icon under the view matching column to see your results.

Creating an Email Job Search Agent Back to Top

• Create a search (instructions above), click on the “Save Search” button, name your search, click “Use as Email Agent”, and then click “Save”.  Select the frequency of when you want new jobs that match your search to be emailed to you.
• Returning to a Saved Email Agent - Click on the “Job File” tab, click on “Saved Searches & Agents” sub-menu, and then click on the binocular icon under the view matching column to see your results. 

Approving a Modified Job Posting Back to Top

• When a job posting has been approved and subsequently changed by the employer, GradLeaders Career Center has the ability to change the status of the posting to "Modified" (based on configuration settings).  When the posting has changed to a "Modified" status, a link will appear allowing a CSO Admin user to view the posting in a pop-up modal window so that they can compare the posting before and after the modification. This allows the CSO Admin to know what was changed, so that they can more accurately decide to approve or decline the change, or to contact the employer for additional information.

Article ID: 420
Created On: Oct 11, 2010 at 4:30 PM
Last Updated On: Jan 7, 2019 at 3:29 PM
Authored by: KB Admin

Online URL: https://kb.mbafocus.com/article.php?id=420